DEM Conference Rooms
The Division of Enrollment Management has a number of conference rooms for use when they are available.
A list of rooms and information about them is listed below.
To request a conference room, please complete the form at the bottom of the page and a member of our team will follow-up. If you have any questions or trouble completing the form, please contact us at dem_support@em.wisc.edu.
- Capacity: 10
- A/V: TV with HDMI cable, Poly Studio Video Conference Device (Quick User Guide)
- Phone: 608-262-2173
- Access: Key Card
- Calendar Name: DEM Room 11520 Conference Room Cap.10
- Capacity: 20
- A/V: TV with HDMI cable, Poly Studio Video Conference Device (Quick User Guide)
- Phone: 608-262-0105
- Access: Key card
- Calendar Name: DEM Room 11501 Conference Room Cap. 20
- Special Note(s):
- This room can function both as a training room or a traditional conference room.
- Tables are movable.
- Capacity: 49 (including 11304 and 11305)
- There are two rooms nested inside 11301.
- 11304 has a capacity of 4 people and has a sofa and chairs.
- 11305 has a capacity of 7 people and has a table and chairs.
- There are two rooms nested inside 11301.
- A/V: 2 TVs with HDMI cable, Apple TV (on movable carts), Poly Studio Video Conference Device (Quick User Guide)
- Phone: 608-262-5337
- Access: Key card
- Calendar Name: DEM Room 11301 Multipurpose Room Cap.49
- Capacity: 22
- A/V: Mounted TV with Cisco Room Kit Plus (DoIT User Guide)
- Phone: 608-890-2604
- Access: Key card
- Calendar Name: DEM Room 10302 Conference Room Cap.22
- Capacity: 24
- A/V: TV with AirMedia
- Phone: None
- Access: Key card
- Calendar Name: DEM Room 9101 SSTAR Seminar Room Cap.24
- Capacity: 49 or 20-24 with tables and flexible layout
- A/V: Mounted TV with Cisco Room Kit Plus (DoIT User Guide)
- Phone: None
- Access: Front desk staff will open room.
- Calendar: DEM Room 1105 Media Room Cap.49
Division of Enrollment Management (DEM) conference rooms accessible by a public hallway are reservable. These spaces are intended to support meetings, trainings, workshops, and collaborative work across all DEM offices, teams, and by our campus and community partners.
For questions about conference room reservations, availability, access, accommodations, or other assistance, please email DEM Shared Services at dem_support@em.wisc.edu.
If you are a campus or community partner, please use this request form at the bottom of this page.
Please book a meeting room that best matches the needs of your group size. If you have 4–6 attendees, kindly reserve a small conference room. Oversized bookings block access for teams with larger needs. Helpful guidance: book a room with a capacity no more than twice your headcount.
If you require additional time for set-up or breakdown/clean-up before and after your meeting, please note that in the form. This is especially helpful for larger conference rooms with multiple bookings throughout the day.
Capacity Limits
- Do not exceed the posted capacity for any conference room.
- For rooms with combined capacity (such as Room 11301/11304/11305), total occupancy cannot exceed the combined maximum.
Scheduling Expectations
- Advance Notice: Please book rooms as far in advance as possible with a minimum of a 24-hour advance notice.
- Cancellations: Please cancel reservations you no longer need so others can use the space.
- Prioritization: If conflicting scheduling requests for the same space occur, we will prioritize based on size, scope, and needs of the meetings (i.e. large team meetings, finalist candidate interviews, etc.). We will assess every situation carefully and do our best to avoid the last resort of cancelling your reservation. We will also try to provide an alternative space and/or as much advance notice as possible if a cancellation is deemed necessary.
Room Use Guidelines
- Meeting organizers are responsible for room setup and breakdown.
- Add a minimum of 15 minutes before and after your meeting to allow time between meetings for set-up and breakdown.
- Test equipment before your meeting begins.
- Email DEM Shared Services if you would like to schedule a time to familiarize yourself with the space and test the tech.
- TVs, carts, supplies, furniture, and all other equipment must remain in the room unless approved for relocation.
- Return rooms as close to their original configuration after use (ie. tables organized and wiped down, chairs pushed back in, whiteboards erased and pushed toward the perimeter of the room, etc.).
- Clean up any materials, food, or trash.
- Turn off displays and equipment.
- Turn off lights and shut the door for security.
- Report any technical issues, damage, cleaning needs, or maintenance issues to DEM Shared Services at dem_support@em.wisc.edu as soon as possible.
Access
If you need access to a room and do not have the appropriate key card permissions or are hosting an event outside of business hours (8am-5pm), contact dem_support@em.wisc.edu for assistance.
Shared Spaces and Confidentiality
- Two smaller conference rooms (11304 and 11305) are located in Room 11301, and a fully confidential environment cannot be guaranteed in this space if the smaller spaces are booked. DEM Shared Services will inform you if this is the case upon reservation.
- Consider the sensitivity of your meeting topic when selecting a room.
- Some rooms may have multiple groups using them throughout the day.
- Be respectful of other users’ scheduled time.
- Avoid blocking access to rooms that others need to pass through.
DEM Conference Room Request
Use this form to request one of DEM's conference rooms in 333 East Campus Mall. A DEM representative will email you to confirm the request.